The Addison's collections search engine is designed to let you find information in several different ways. Each feature of the collection pages can be accessed through the menu bar on the left side of the screen.
Collection - Search - Addison Portfolios - Community Portfolios - Log on to User Portfolios - Multiple Record Display - Single Record Display
The Search the Collection choice on the left menu will return you to the introductory page of the collection search engine.
1. Quick Search
The QUICK SEARCH box is displayed on this search option screen. Simply enter one or more words in the box, then click the GO button. If a match is found, the results will be displayed as a list of thumbnails with short captions; if no results are found, a message is displayed to "Try again."
TIP: Enter the beginning of a search word to retrieve more results, e.g. "Lib" instead of "Library".
2. Advanced Search
This search enables you to search on five fields of information directly related to the records.
The first popup on the page contains a list of searchable fields. After selecting the field you want to search in the first drop-down, a set of search values will be displayed in a second drop-down list. Select the search value from this popup.
If a field contains too many values to include in the picklist, the list will be broken down by starting letters/numbers such as "A", "B", etc. When you select a letter, a new window will open with the values that begin with that letter. Select a value to close that window and complete your search criteria.
Click Add Line to add a second line to the search. Boolean operators "and", "or", and "except" may be used. All objects that meet your search criteria will be included in your search results. See also: Advanced Selection Options.
3. Date Search
The DATE SEARCH lets you search for objects by their creation date. Type a date in the box provided. Values such as "early 19th century" or "1850-1869" will be interpreted as their respective date ranges. From the popup list, select how you want your date criteria to be interpreted:
Click Add Line to add a second line to the search. All objects that meet either one of your search criteria will be included in your search results.
- is circa: the object creation date falls within 5 years to either side of the date you enter (dependent on system settings)
- is earlier than: the object creation date falls within a range before the date you enter
- is later than: the object creation date falls within a range after the date you enter
Advanced Selection Options
The Advanced Search may be used to refine any selection of object records made active through a previous search or portfolio.
- To expand the number of records in your selection, choose "Add to Selection."
- To search only within the active selection, choose "Search Only Current Selection."
- To ignore records found in previous searches, choose "New Selection."
1. Every value that is listed is linked to at least one record; if your search contains only a single line, you are guaranteed to find at least one record.
2. For more complex searches, you can add up to a total of 4 lines. Each line can be joined to the other with an AND, OR or EXCEPT, and each line will be executed in the order in which you list it.
3. If you use multiple lines in your search, be aware that an AND or EXCEPT search will limit your search results; you will get fewer records than if you did a single line search. On the other hand, an OR search will likely increase the number of records that you find.
The ADDISON PORTFOLIOS section provides access to records that have been organized into groups called "portfolios." A portfolio may be directly opened by selecting it from the listing. Portfolios may consist of current or past exhibitions or of objects grouped by style or content.
The COMMUNITY PORTFOLIOS button on the left menu bar provides access to User Portfolios created by visitors to the Collections pages. By default, all community portfolios will be displayed. The portfolio record will display the name given to the portfolio, the number of records it contains, and the name of its creator. If the creator has entered any remarks about the portfolio, those may display as well.
To see only the portfolios created by a particular creator, choose that creator's name from the drop-down list on the screen. To see all users, simply select the "*All Users" option from the drop-down.
When a community portfolio is opened, the records are displayed in the standard image & label record display format.
Log on to User Portfolios
The User Portfolio module enables authorized web site visitors to create their own online selection of records. To be given user privileges, please follow directions on the log on page for contacting the web site administrator. Once you have received a user name and password, enter them in the appropriate spaces on the form and click the Log on button.
A separate Help page within the User Portfolio module will explain the various functions available there.
Multiple Record Display
The multiple record view is used to display the contents of a Portfolio or the results of a Search.
The default display view is image & label. This view will display the first six records of the portfolio.
To view the most records at once, choose text list. The Text Only view will display up to 25 records at once. Each of the underlined column headers may be clicked to sort the selection of records by that criteria (e.g., by Artist name, Date, or Medium). If text in the list of records is underlined (or in a different color), it can be clicked to link directly to more information on that item or to a biographical record of its maker.
For any of the three display views above, you may:
If multiple records were accessed through a portfolio, the portfolio name and the number of records it includes are displayed at the top of the screen.
- Click the NEXT or PREVIOUS buttons to scroll through additional records in the selection.
- Select from the drop-down list at the top of the screen to jump to a specific position in the record set.
Single Record Display
The Description page displays the most complete information about the object.
- Click the Next and Previous buttons to navigate through the selection of records or select from the drop-down list.
- Click the Show Detail Images link to see additional images (if available).
Detail Images Page
If there are detail images associated with the object, the View detail images> option will be enabled, allowing you to view additional images linked to the record.
- If more than 8 detail images are available, you may click the Next and Previous buttons to navigate through the selection of records (depends on system settings).
- Click the detail image to get a larger view.
- Click the Title link at the top of the page to return to the Description screen.
- Click the thumbnail image to view the detail in a full image view.